Farewell from your Community Collections & Outreach Archivist

The time has come to reflect and officially bring to a close the York: Gateway to History project. It has been an incredible two years and we at Explore have come together as one Library and Archive service.

My role on the project is also coming to an end this week and I can’t believe how far we have travelled since that first week. So here is my personal journey on the project. Enjoy!Sarah with HLF project plan

January 2014 – The activity plan strand of the project gets underway when I started as Community Collections & Outreach Archivist. I was daunted by the challenge but excited to get started!

February 2014 – We got straight in and worked with Lord Deramore’s Primary School in Heslington to unlock the history of the school and discover it’s place in the local community. We worked with three fantastic volunteers who wrote a whopping 17,000 word resource and presented it to the school.

Our three experienced and dedicated volunteers hard at work at the school. From left, Alan Bollington, Phil Batman and Roger Barham

June 2014 – By now I’m travelling all over the city by bus, car and on foot to meet all kinds of different community groups. By the end of 2015 we had created a network of 170 individuals from 78 different community groups. You can see where I went during the project on this handy map!

We also started working with the York Normandy Veterans Association on a project to record their memories and preserve their archives for future generations. In 2015 we hosted a celebration evening for the Veterans and created a special short film about the project.

July 2014 – To help manage over 400 community archives and to support outreach activities in 2015, Georgie and Francesca came onboard as Community Collection Assistants!

CCA staff

October 2014 – We launched the Poppleton History Society archive in Poppleton Library with an event to showcase the collection and network with members of the local community.

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November 2014 – To support First World War commemorations we worked with York’s Alternative History Society to launch our pop-up banner exhibition. The banners went on display at York City Screen Cinema before being toured across all our libraries during 2015.

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January 2015 – We opened our brand new Archives & Local History service at York Explore! During 2015 we welcomed a grand total of 94,858 visitors to the service who came to look at archives, browse our local history books and research their family histories.

Archive Reading Room

February 2015 – We hosted the first of our Gateway to Your Archives workshops. In total 98 representatives from 52 different community groups attended a workshop in 2015 and 98% said they felt more supported by Explore as a result.

One of the Gateway to your Archives workshops.

One of the Gateway to your Archives workshops in progress!

If you are interested in learning about how to manage your community archive, all new resources will be launched onto the Explore website next month. Included in this will be our new training films, on YouTube now!

March 2015 – Alongside the Workshops came the Archives Roadshow. We toured all 17 of Explore’s libraries and asked people ‘What Should York Remember?’.

A grandmother, daughter and grandchildren share York memories with Explore staff and volunteers and Tang Hall Library

We gathered 600 responses to the question and even created a vox-pop short film featuring local peoples thoughts!

May 2015 – We said goodbye to Francesca and hello to Jenny as Community Collections Assistant. Jenny took over responsibility for cataloguing and supporting our outreach activities.

 

June 2015 – To help us catalogue our community archives we set up a Community Collections volunteer project. We got 8 volunteers in total who worked to catalogue 5 large collections adding up to 99 boxes, 203 volumes and 32 rolls!

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The volunteers also worked to create content for the Voices of the Archives booklet and pop-up banner exhibition. They provided quotes and unique insights into our community collections along with our community partners and researchers.

combined booklet and banner image

Group with cake_1August 2015 – We worked with York Learning throughout the project to help adult learners explore the archives and use them as a starting point for art and creative writing. Learners on an art project explored the local history of Acomb to create a piece of public art in Lidgett Grove Church and we were invited along to the launch. A local resident even made a special cake!

September 2015 – We commissioned artist Emily Harvey to interpret the 600 responses from our ‘What Should York Remember?’ activity. She created York Panorama: What York Means to Us which is a tactile representation of how York’s residents and visitors view the history and culture of the City.

Emily busy creating the panels in her studio!

It’s a permanent legacy to the project and is available on the 1st floor at York Explore Library and Archive!

...and watching people enjoy the artwork at York Explore!

November 2015 – We finished off the project by hosting a celebration event at York Explore. City Archivist Victoria Hoyle and HLF Board Member Sue Mendus gave inspirational talks to our community partners and we all shared a drink to celebrate our success!

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So here we are in March 2016 and we have completed our evaluation report and submitted it to the Heritage Lottery Fund. It was a chance to reflect on everything we have done and think about the future.

Sarah in her final week at Explore with the completed evaluation report

Sarah in her final week at Explore with the completed evaluation report

All that is left to say is thank you to everyone that has come on this journey with us! It has been incredible and we couldn’t have done any of this without your support and dedication. We at Explore have an exciting future with new projects, partnerships and catalogued collections. You can take a look at our ambitious plans in our Access Plan. If you have any questions or comments about the project please do get in touch at archives@exploreyork.org.uk

The archives team at the end-of Gateway to History project celebration event

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Bye Everyone!

The time has come for me to leave Explore so I thought I’d share a few of my favourite memories with you from the last 7 months. And what an incredible 7 months it’s been! I feel very privileged to have had the chance to work on the York: Gateway to History project- I’ve met so many wonderful people, from community groups and volunteers to researchers and colleagues.

I really feel like the project has had an invaluable impact both in terms of vastly enhancing the way the archives are stored and in terms of community engagement- and to have played a part in it has been brilliant. But enough of the soppy stuff- here are some of my personal highlights…

  1. Working with the community collections volunteers

Working with the 8 regular Thursday volunteers has been an absolute treat. We were lucky enough to get a wonderful mix of volunteers that all worked really well as a team. In total, they catalogued 5 large archive collections over a period of 6 months (wait for it- that’s 99 boxes, 203 volumes and 32 rolls in total!). They really were fantastic.

2. Watching the ‘York Panorama: What York Means To Us’ art installation come together

As an art-lover this had to have a place in my favourite memories didn’t it?! Since I started at Explore, I have watched the art installation slowly take shape- from the initial concept into a physical installation on the first floor landing at York Explore. It has been incredible to see how the brilliant Emily Harvey took people’s personal memories of York and turned them into a vibrant panorama that accurately depicts how York residents see their city.

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3. Normandy Veterans ‘film premiere’

Explore has done a lot of work with the York Normandy Veterans Association to help them create their own archive (NVA) through the York: Gateway to History project. Most of the work on the Veterans project had already been done by the time I arrived at Explore back in June, but I did some transcriptions from oral history interviews with the veterans and learned a lot about them (and just how inspirational- yet astonishingly modest- they are!). In December, we created a short film telling the story of the Veterans and their archive.

20160126_103618We invited the Veterans to Explore to have their very own ‘film premiere’. Watching the film conjured a mixture of emotions for them- joy, pride and even a few tears. To see what the project meant to the Veterans and to have the privilege of meeting them really was a once in a lifetime experience.

4. Voices of the Archives

My latest project was Voices of the Archives- a campaign to showcase some of our community collections from the viewpoint of the people who use them most- local community groups, researchers and volunteers. We’ve collected around 30 public responses to various archive collections and used them to create a booklet and 3 pop-up banners (now on the first floor landing at York Explore).

The Voices of the Archives banners

The Voices of the Archives banners

Watching the booklet and banners go from an idea, to a rough draft, to an initial design and finally into physical objects has been a really exciting process. The feedback we’ve received about the collections whilst doing the initial crowd-sourcing has demonstrated the value placed on the archives by our local community- and that’s what a lot of my work has been about; enhancing community engagement with the archives. To see the impact of the Gateway to History project in this way has been a really great way to end my time at Explore.

The final Voices of the Archives booklets!

The final Voices of the Archives booklets!

So there you have it- four of my favourite memories from the past 7 months. I could go on and mention the York Scouts Open Weekend, creating a display of the Poppleton History Society’s archive at Poppleton Library, presenting at my first Gateway to Your Archives workshop… and so much more- but if I did that you’d still be reading this in a week’s time!

So that’s it from me on the blog. To all of you I have met through the Gateway project- thank you for making it such a wonderful project to work on. I leave Explore with lots of happy memories. Goodbye to you all!

The archives team at the end-of Gateway to History project celebration event

The fabulous archives team (and a few lovely extras!) at the end-of Gateway to History project celebration event

 

Introducing ‘Voices of the Archives’…

I’m afraid I’ve been reasonably quiet on the blog over the past month, but I’ve been working away on our Voices of the Archives campaign. And what an exciting project it’s been!

Picture4It all started off with an idea to promote some of our community archive collections- but we didn’t want to show you the collections from our point of view. We wanted the people who use them most to tell us their thoughts, and so we contacted local community groups, researchers and volunteers and asked them to tell us what various collections meant to them. The responses we’ve received have been wonderful, and from such a fantastic range of archive-users.

We’ve collected all of the responses together and compiled them into 3 pop-up banners and a booklet…

Voices of the Archives pop-up banners on the first floor landing at York Explore

Voices of the Archives pop-up banners on the first floor landing at York Explore

There was a lot of excitement in the office at York Explore yesterday as the banners arrived from the printers. I’m pleased to say they’re now up and ready for you to view on the first floor landing- so why not pop in and take a peek?!

One set of the banners will remain at York Explore throughout 2016, and another set will be touring the branch libraries- so keep your eyes peeled!

A sneak peek at our Voices of the Archives booklet!

A sneak peek at our Voices of the Archives booklet!

I’m sure there will be lots more excitement later on this week when our Voices of the Archives booklets arrive hot off the press!

For those of you reading this blog post who have contributed to Voices of the Archives, I just want to say a huge THANK YOU! Without your input we would not have been able to create such a fantastic resource. I hope you enjoy reading it as much as we have enjoyed creating it!

Digging for gold in our community collections: Round Two!

Just like last week’s blog post, this post focuses on some individual items from our wonderful community archive collections (and yes, I am biased- but I hope you’ll soon see why I think they’re so wonderful!). Don’t forget- you can click on any of the images in this post to see a larger version of them!
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A collection I’ve been focusing on a lot at the moment is the York Scouts collection (BSA). It is a lovely collection and features lots of camp log books, like the one pictured below. These detail excursions, activities Scout members took part in, and even what food they ate! This one in particular features this little hand-drawn camp map…

BSA

A Scouts log book, complete with this colourful hand-drawn map! (BSA)

You may have heard us mention the York Cemetery Company collection (CEM) in previous posts, as it’s a collection that our volunteers worked away at earlier this year. It is predominantly made up of bulky volumes, but the volume I want to show you is one that particularly stood out…

This volume, titled ‘Designs for Sepulchural Monuments’, contains plenty of intricate drawings of gravestone designs. Whilst cemeteries may not be the nicest topic, this volume certainly sheds some light on what it is like to design and produce gravestones.
More favourites of mine are these photographs, taken from the Cundall family collection (CPP). They show women (some presumably from the Cundall family) climbing a glacier in the Swiss Alps.

What I love most about this photo is how the women are dressed- in skirts and shoes that look rather impractical (and chilly!) for climbing, let alone climbing a glacier! Whilst the collection provides no background information on this particular photograph, I like to imagine the back story behind it; were this women climbing the glacier for a cause, or just as a fun holiday excursion?

Those are my highlights for this week! I’ve decided to make blogs posts showcasing what I like to call community collections ‘gems’ a regular thing, so expect to see similar posts over the next few months!Picture2

If you’ve come across something from our community collections that you think is particularly special, whether you’ve seen it in our Archives Reading Room or on our social media sites, we’d like to hear about it! Tweet us @YorkArchivesUK using #voicesofthearchives or email me at jennifer.mcgarvey@exploreyork.org.uk. Don’t forget- you can head over to our Pinterest page to see more community collections, or even book into our Reading Room and take a look for yourself!

Popping into Poppleton’s History!

Calling all history-bods, archive boffins and Poppletonians! There’s a new display at Poppleton Library and you must go and see it!

Having fun setting up the Poppleton History Society display with Secretary, Julian Crabb

Having fun setting up the Poppleton History Society display with Secretary, Julian Crabb

I’ve recently been working with the Poppleton History Society (PHS) to create a display showcasing some items from their wonderful archive collection. Their collection first became publicly available in 2014 as part of Explore’s Gateway to History project, and is located in Poppleton Library.


PHS has been a thriving society since 1989 and publishes publications, holds social events such as their bi-annual banquets, and takes part in local archaeology.

For their first library display, PHS Secretary Julian and I decided to focus on the theme of ‘Recreation in Poppleton’, and have selected various records that demonstrate the huge range of recreational activities that the people of Poppleton have been and still are getting involved in. From tennis and football to socialising down by the river- they certainly know how to have fun! We’ve taken copies of original documents and used these for the display.

'Recreation in Poppleton: A display of the PHS archive collection'

‘Recreation in Poppleton: A display of the PHS archive’

Creating the exhibition alongside the Society’s Secretary, Julian, has been great fun, and it’s been lovely to explore their archive some more- previously knowing very little about it myself. Their collection consists of a huge range of material- from photographs and publicity to oral history recordings and transcriptions produced as part of their oral history project. If you’re a local Poppleton inhabitant looking for a starting point to conduct your local history research- then look no further! Poppleton History Society’s archive collection is fantastic, and you can find a box list of their items on the Explore website.

The PHS archive in Poppleton Library- open for public access!

The PHS archive in Poppleton Library- open for public access!

So what are you waiting for?! Head down to Poppleton Library and take a look for yourself!

The Archives need You! Get involved with the city’s heritage at York Explore

With the dawn of a new year comes the start of our new archive service, which is now up and running at the beautifully refurbished York Explore. If you haven’t already popped in to have a peek at what’s new, then maybe our upcoming events are the perfect excuse to get acquainted!

Residents Weekend is the ideal time to get a flavour of what our archives are and how you can get involved. On Saturday 31st January me and Sarah Tester will be on hand in the shiny new Local History room telling you all about the fantastic community collections we are working on as part of the HLF funded Gateway to History Project. We will be showing off our new online catalogue, which has been made publically available for the first time, and are looking forward to demonstrating how it works and answering your questions. We hope it will inspire you to begin your own journey into our collections!

On the day you will also be able to see some of the types of fascinating documents we have in our collections as well as have the chance to tell us ‘What Should York Remember?’. Your responses will help us to understand what is important about York to local people and make sure we are recording a balanced history of the city for all time. The feedback we gather will also form part of a exciting future project – so don’t miss your chance to make history with us!

If you can’t make it on Saturday then don’t forget that highlights from some of our newly catalogued collections are on our Community Collections Pinterest Board.

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As if that wasn’t enough we are also pleased to announce that as part of the Gateway to History project that we are now taking bookings for our Gateway to Your Archives workshops. These are a series of one-day interactive workshops for local groups and organisations (ie. societies, groups, businesses, charities etc.) aimed at giving local people the help they need to create, manage and use their own archives. The workshops include lunch and refreshments and run from 10am-4pm at York Explore on the following dates:

Thursday 12th FebruaryFULLY BOOKED
Saturday 25th April
Thursday 9th July
Thursday 24th September
Saturday 24th October

Extra date added due to popular demand:
Thursday 19th February – LIMITED SPACES

Gateway to Your Archives Workshop Leaflet

Click here to see our Gateway to Your Archives workshop leaflet

Places are filling up fast so please book soon to avoid disappointment! You can do this by popping into your local library or by emailing sarah.tester@exploreyork.org.uk. If you need any more information or have a large group that cannot make any of the dates, please get in touch.

On top of that, we are also running a special one-off Gateway to Your Archives: Social Media and the Digital Environment workshop on the 19th March. If you think a representative from your organisation would like to attend, then please contact us for more details as spaces are limited.

Phew! We hope that you can join us at these events and more throughout the year, so make sure you stay tuned to our blog, Twitter and Facebook for all the latest updates.

See you there!

It’s time to Explore Your Archive!

This week the Explore Your Archive campaign is running across the UK and Ireland. This annual campaign was launched last year by The National Archives and the Archives and Records Association (UK and Ireland) to ‘raise awareness of archives, their value to society and the impact they have on individual lives.’ Its aim is to promote archives to people who have previously never interacted with them, through a week-long programme of events and activities. Click on the video below to watch the advertisement for this year’s campaign:

Obviously we would have wanted to take part in Explore Your Archive this year, but as the building phase of the York: Gateway to History project hasn’t quite finished yet we are not able to offer tours of the new service or any exhibitions at the moment. Never fear, though, as yesterday I put on my hard hat and high vis jacket and took my camera to York Explore to give you a virtual tour of the new public spaces instead…

You are now entering the world of Archives and Local History…
When you arrive on the first floor landing at York Explore, you’ll see we’ve cleaned and re-grouted the floor tiles, and installed a new SmartTV screen next to the entrance to Archives and Local History, which we will use to provide useful information about our services and to advertise events. We have a similar screen on the other side of the landing for people using the lift.

First floor landing

We have cleaned the landing and installed new benches to make it a more welcoming space.

Stop 1…Local History
This is the first room you come to in the new service, and as well as housing our Local History collections it is also the Quiet Study space for the library. We’ve installed a new staff desk, refurbished the bookcases, the parquet floor and some of the existing tables and chairs and laid a new carpet. There’s also new lighting, and behind the scenes we have installed a new ventilation system to regulate the temperature better. We are currently awaiting the delivery of six new height-adjustable desks, chairs and some additional bookcases, so when it’s finished the room will have space for 32 people, including four using public network PCs. The room will also be equipped with two computers for searching the library and archives catalogues, a SmartTV screen and a walk-up book scanner. The bookcases are currently empty, but I promise we will have the books on the shelves by 5th January!

Reception desk

The new staff reception desk in Local History

Local History

Not all the furniture has arrived yet but it is already looking great!


…and on your left
The new Archives Reading Room is located to the left of the staff desk as you enter Archives and Local History, and is now complete with a stunning glass door for security. The room will accommodate 12 archives users at once, and also has a new staff desk. By the time we open it will also have a SmartTV screen, book scanner and a height-adjustable digitisation table with a tripod for people wanting to photograph archives. We have managed to get the periodicals back on the shelves in this space already, and we will also have some council minutes, accounts and early electoral registers on open access for the first time.

Reading Room Door

Entry to the Archives Reading Room is through our new glass door.

Archives Reading Room

Part of the Archives Reading Room.

Through to…Family History
Our new Family History room is at the other end of Local History, in a space which was previously closed to the public. It’s also the room that has undergone the biggest transformation, as we have removed the old shelving and installed a mezzanine level which will hold a large table and chairs. It’s not the easiest space to photograph given its height, so rather than relying on my photography you might need to visit it for yourselves to see what a great room it is! The Family History room will also have three public network PCs, three new digital microfilm readers and a SmartTV, plus some comfortable chairs and tables for anyone wanting to use their own laptop or tablet to access the library Wifi.

Mezzanine

The new mezzanine structure – it’s a feat of engineering!

PC tables

Our new desks awaiting their PC’s and microfilm readers

…and finally…
Our final port of call on this whistle-stop tour is most likely the one you have all been waiting for…the inside of the ‘gold box’. I can confirm that the new mobile shelving has been installed and we are waiting for our first batch of archives to come back (which we are very excited about!).

Shelving

One of our new runs of shelving – it won’t be this empty for long!

And that concludes our virtual tour of the new service! I hope that it gives you an idea of some of the work we have done over the summer, and I look forward to seeing you all in the new service January! As I mentioned earlier this year’s Explore Your Archive campaign is running at the moment, so if you want to find out more about events in your area visit their website.

If you do have any first impressions on the new service, please let us know, either by commenting here or by emailing me direct (laura.yeoman@exploreyork.org.uk).