Farewell from your Community Collections & Outreach Archivist

The time has come to reflect and officially bring to a close the York: Gateway to History project. It has been an incredible two years and we at Explore have come together as one Library and Archive service.

My role on the project is also coming to an end this week and I can’t believe how far we have travelled since that first week. So here is my personal journey on the project. Enjoy!Sarah with HLF project plan

January 2014 – The activity plan strand of the project gets underway when I started as Community Collections & Outreach Archivist. I was daunted by the challenge but excited to get started!

February 2014 – We got straight in and worked with Lord Deramore’s Primary School in Heslington to unlock the history of the school and discover it’s place in the local community. We worked with three fantastic volunteers who wrote a whopping 17,000 word resource and presented it to the school.

Our three experienced and dedicated volunteers hard at work at the school. From left, Alan Bollington, Phil Batman and Roger Barham

June 2014 – By now I’m travelling all over the city by bus, car and on foot to meet all kinds of different community groups. By the end of 2015 we had created a network of 170 individuals from 78 different community groups. You can see where I went during the project on this handy map!

We also started working with the York Normandy Veterans Association on a project to record their memories and preserve their archives for future generations. In 2015 we hosted a celebration evening for the Veterans and created a special short film about the project.

July 2014 – To help manage over 400 community archives and to support outreach activities in 2015, Georgie and Francesca came onboard as Community Collection Assistants!

CCA staff

October 2014 – We launched the Poppleton History Society archive in Poppleton Library with an event to showcase the collection and network with members of the local community.

IMG_2107

November 2014 – To support First World War commemorations we worked with York’s Alternative History Society to launch our pop-up banner exhibition. The banners went on display at York City Screen Cinema before being toured across all our libraries during 2015.

20140905_161426

January 2015 – We opened our brand new Archives & Local History service at York Explore! During 2015 we welcomed a grand total of 94,858 visitors to the service who came to look at archives, browse our local history books and research their family histories.

Archive Reading Room

February 2015 – We hosted the first of our Gateway to Your Archives workshops. In total 98 representatives from 52 different community groups attended a workshop in 2015 and 98% said they felt more supported by Explore as a result.

One of the Gateway to your Archives workshops.

One of the Gateway to your Archives workshops in progress!

If you are interested in learning about how to manage your community archive, all new resources will be launched onto the Explore website next month. Included in this will be our new training films, on YouTube now!

March 2015 – Alongside the Workshops came the Archives Roadshow. We toured all 17 of Explore’s libraries and asked people ‘What Should York Remember?’.

A grandmother, daughter and grandchildren share York memories with Explore staff and volunteers and Tang Hall Library

We gathered 600 responses to the question and even created a vox-pop short film featuring local peoples thoughts!

May 2015 – We said goodbye to Francesca and hello to Jenny as Community Collections Assistant. Jenny took over responsibility for cataloguing and supporting our outreach activities.

 

June 2015 – To help us catalogue our community archives we set up a Community Collections volunteer project. We got 8 volunteers in total who worked to catalogue 5 large collections adding up to 99 boxes, 203 volumes and 32 rolls!

20150716_110850

The volunteers also worked to create content for the Voices of the Archives booklet and pop-up banner exhibition. They provided quotes and unique insights into our community collections along with our community partners and researchers.

combined booklet and banner image

Group with cake_1August 2015 – We worked with York Learning throughout the project to help adult learners explore the archives and use them as a starting point for art and creative writing. Learners on an art project explored the local history of Acomb to create a piece of public art in Lidgett Grove Church and we were invited along to the launch. A local resident even made a special cake!

September 2015 – We commissioned artist Emily Harvey to interpret the 600 responses from our ‘What Should York Remember?’ activity. She created York Panorama: What York Means to Us which is a tactile representation of how York’s residents and visitors view the history and culture of the City.

Emily busy creating the panels in her studio!

It’s a permanent legacy to the project and is available on the 1st floor at York Explore Library and Archive!

...and watching people enjoy the artwork at York Explore!

November 2015 – We finished off the project by hosting a celebration event at York Explore. City Archivist Victoria Hoyle and HLF Board Member Sue Mendus gave inspirational talks to our community partners and we all shared a drink to celebrate our success!

IMG_1154

So here we are in March 2016 and we have completed our evaluation report and submitted it to the Heritage Lottery Fund. It was a chance to reflect on everything we have done and think about the future.

Sarah in her final week at Explore with the completed evaluation report

Sarah in her final week at Explore with the completed evaluation report

All that is left to say is thank you to everyone that has come on this journey with us! It has been incredible and we couldn’t have done any of this without your support and dedication. We at Explore have an exciting future with new projects, partnerships and catalogued collections. You can take a look at our ambitious plans in our Access Plan. If you have any questions or comments about the project please do get in touch at archives@exploreyork.org.uk

The archives team at the end-of Gateway to History project celebration event

NEW art project launched at York Explore

Do you remember at the start of the year we ran ‘What Should York Remember?’ and the Archives Roadshow? We mentioned there could be an art project in the pipeline and that you should wait for details….well your wait is over!

I’m pleased to announce the results of the Roadshow and to launch ‘What York means to us’, a visual representation of York’s past, present and future through the voices of 600 York residents.

We gathered a total of 600 spoken, written and artistic responses from residents aged 3-90 across York. These responses were then presented to local artists who pitched their ideas for a piece of legacy artwork, to tell a very local story of York revealing how the City sees itself.

We chose Emily Harvey to scope, create and install the artwork as a legacy of the York: Gateway to History project. Emily has experience in community arts and one of her most recent projects was the collaborative creation of the banners that hung along the city walls during the Tour De France.

Emily is a printmaker who runs courses as well as leading community art projects

Emily is a printmaker who runs courses as well as leading community art projects

Emily is creating a coloured textured panel made from resin plaster, based on the City Walls with the stones illustrating aspects of York that local people shared with us during the project. The mortar will contain text to link the words and voices of today’s residents to the images in the stones. Emily shared her ideas, and inspiration with us as a taster of what’s to come:

“I am really excited to be starting work on the panel for York Explore Library and Archives. This project brings together a lot of things I am interested in especially community arts, design, architecture, history, and public art.

I started by reading through all the stories about York collected over the last few months, these have inspired a lot of images already which I have been sketching and researching.

This slideshow requires JavaScript.

I got some funny looks when I was out taking close up photos of the walls – I must have looked like a very short sighted tourist! I particularly like the ones with accidental faces in them.

Faces in the City Walls discoverd by Emily as part of her research

Faces in the City Walls discoverd by Emily as part of her research

I also have a life size drawing on the wall of the studio to I can collect all the ideas together and get them into a coherent design. I am sure this will change and evolve over time.

The wall in Emily's studio is ready and waiting!

The wall in Emily’s studio is ready and waiting!

In order to get the technique and the measurements right I have done a few test pieces – I find that more ideas come while actually making things so the process is a mixture of planning, doing and thinking and eventually the final piece starts to take shape.”

 

Sample panels and sketches created by Emily as a taster of what’s to come!

Emily has created some mood boards showing how she has been inspired, not only by the responses but also by the City Walls and our archive collections. These are on display on the 1st floor landing at York Explore where the final piece will be installed.

Pop along to York Explore and discover what’s inspiring Emily and where the final art piece will be installed

What York means to us will be launched in November 2015 and be available to everyone to enjoy. If you or anyone you know contributed to this activity, pop along and see if anything you said is featured!

Watch out in The Press over the next couple of weeks for a feature revealing even more about this exciting project!

Experiencing a ‘Gateway to Your Archives’ workshop for the very first time!

Last Thursday I went along to my very first ‘Gateway to Your Archives’ workshop. It was a wonderful day and it was clear from the feedback we received that it was enjoyed by all. I thought I’d share my experiences with you, being new to the workshops myself!

The day started the way any day should start- with tea and coffee upon arrival! Whilst everyone sipped away, we handed out our ‘Gateway to Your Archives’ packs. These include worksheets for the day ahead, a useful guidebook on storing and managing your own archives, and some extra little freebies!

Our 'Gateway to Your Archives' packs

Our ‘Gateway to Your Archives’ packs

After a short introduction delivered by Sarah, Laura led a fabulous tour of our archives services. During the tour, Laura explained the uses of the different rooms; from the Local History Room and the Family History Room, through to the infamous Pod, and finally the Reading Room. It was a great way of helping our guests to get to grips with the uses of the different rooms and informing them about the various types equipment we have to offer, such as the microfilm reader and book scanner. This sort of equipment is something people often get very excited about, as it can come in very handy for local history groups or individuals who are conducting their own research.

 

After taking part in a short activity on the theme of ‘What Should York Remember?’, I led the group back down to the Marriott Room; our main base for the day. More tea and biscuits were consumed, and then Sarah launched into her introduction to archives and cataloguing, asking and answering some fundamental questions such as “what is an archive?” and “what is the point in keeping an archive?”. These questions certainly get you thinking in greater depth about archives and the need to keep them.

Getting into the "What types of records should you keep?" activity

Getting into the “What types of records should you keep?” activity

A discussion then ensued about what to keep and what to throw away when keeping an archive, and this led perfectly on to our next activity- where we tested our guests on their thoughts as to what should and should not be kept. This activity came with useful warnings about how to throw away archive waste and what records can and can’t be made accessible to the public.

Next it was time to ‘create a catalogue’! This activity is aimed at encouraging our attendees to think logically about how to actually store and file their archives, and is really helpful in teaching them how to approach an archive.

Learning how to create a catalogue

Learning how to create a catalogue

It was then time for lunch! In came the sandwich and cake platters, and the room was quickly filled with chatter about the day. One thing that is often mentioned in the feedback is that the workshops offer a fantastic opportunity for attendees to network and get to know people from other local societies and groups- and lunch is the perfect time for this!

After lunch it is time to talk about digital records, a hot topic that is often met with confusion that we aim to minimise! It was soon clear that digital records, once handled in the right way, can be straight forward and as easy to manage as any other type of archive record.

20150715_133209

Introducing our guests to some storage solutions, from boxes and shelving to fire doors and flood management!

Next: storage solutions! This is where we talk about the practical side of managing your own archives, from the type of storage space used through to minimising fire and flood risks. Finally, after another tea break to liven everybody up again, we talk about how you, as a community group or society, can actually benefit from your archive, and how you can take your archives into your local community to encourage further engagement with history. This prompted lots of apt discussion, as many local societies were able to advise others on how to engage with different segments of their communities.

The final part of the day is often people’s favourite… being given a ‘Gateway to Your Archives’ certificate! It was lovely to catch people on their way out and hear their thoughts on their day spent with us. It was also extremely rewarding coming in the following morning to emails thanking us for such an enjoyable day!

20150715_133402If our ‘Gateway to Your Archive’ workshops are something you or your community group are interested in, then don’t fret- we still have spaces available on our Thursday 24th September and Saturday 24th October workshops! Please get in touch by emailing Sarah Tester at sarah.tester@exploreyork.org.uk for more information. We look forward to seeing you there!

Hello there! Introducing Explore’s Newbie…

Hello there! I am Jenny McGarvey, the latest newbie here at York Explore (when I say “newbie”, that’s not technically correct. You might recognise me from my previous blog post, “Getting to Grips with Criminal Histories…”, posted back in March when I was a placement student here, but I am delighted to be back as a member of staff!).

Cataloguing at the end of my first week as Community Collections Assistant

Cataloguing at the end of my first week as Community Collections Assistant

I am the new Community Collections Assistant and I am very excited to be working on the fabulous York: Gateway to History project. My role is to work with Sarah to help her deliver different aspects of the project; from winding up the Archives Roadshow and cataloguing the collections though to helping deliver the Gateway to your Archives workshops and our Community Collections volunteering programme.

 

Some of our volunteers working hard cataloguing some of the community collections.

Some of our volunteers working hard cataloguing some of the community collections.

One aspect of the project that I am very excited about is the creation of an art installation that will reflect the different views of the local community on the question “What should York remember?”. This is the question that has been put to you, the general public, during our Archives Roadshow sessions that have taken place across all of York’s local libraries over the past few months. A local artist will be using your responses to create an installation that will be displayed in the first floor landing at York Explore.

I went along to my first Archives Roadshow session on Monday afternoon at Strensall library, which made for a very interesting first day! We also went along to Dunnington Library yesterday evening for our final stop in the Archives Roadshow journey. It was clear that local history is a popular passion in both Dunnington and Strensall, and it was lots of fun chatting to local residents about the things that they think are important to York’s past. I cannot wait to see the final outcome of the art piece, and how it reflects the huge range of responses we have had about what we should remember about York’s history.

 

“What should York remember?” - some responses given at Strensall library Archives Roadshow.

“What should York remember?” – some responses given at Strensall library Archives Roadshow.

I am also very much looking forward to being involved in the Gateway to your Archives workshops, where we will be encouraging local community groups to develop and manage their own archives. The workshops have been a fantastic success so far and they are an amazing opportunity for us to meet lots of local community group members and help them enhance their archival skills.

 

One of the Gateway to your Archives workshops.

One of the Gateway to your Archives workshops.

Today I have been busy doing my first bit of cataloguing which I am thoroughly enjoying. It has given me the opportunity to have a quick nosey at some very interesting documents and learn how to actually organise a collection logically. I am getting to know the catalogue system and finding it easier each time I log a new entry! I can tell already that I am really going to enjoy this aspect of my job.

You’ll certainly hear a lot more from me over the next few months on our outreach and cataloguing work as part of the Gateway to History project here at York Explore, as I’ll be keeping you updated on our latest events and progress through the blog as well as Twitter, Pinterest and Flickr.

What makes you a Yorkie?

I’m sat in one of our branch libraries and a member of the public walks in;
I ask, ‘What do you think York should remember?’

The member of the public replies, ‘O, well I’m not from York’
Probing further I ask, ‘How long have you lived here?’
‘Around 30 years’ they answer, quickly followed by ‘…but I grew up elsewhere’

The Archives Roadshow has been running since February 2015 and has been to 12 of our 16 branch libraries and gathered over 300 responses to our question ‘What Should York Remember?’ I’ve had this same conversation with people more times than I could count and it has led me to think a little more about what a sense of place really is and what truly does make you a Yorkie.

A grandmother, daughter and grandchildren share York memories with Explore staff and volunteers and Tang Hall Library

A grandmother, daughter and grandchildren share York memories with Explore staff and volunteers and Tang Hall Library

So where does our sense of place come from, and at what point do we decide where we’re from? We tend to say that the place we spent most of our childhood is where we’re from even if we no longer live there or haven’t since we were teenagers or young adults. Where we grew up is perhaps part our individual identity that has shaped who we are today. I’m no exception, I’ve lived in York for just over a year but even if from now on I always live in York, I think I’ll always say I’m from Merseyside as its part of who I am and my journey to get here.

We all have an important part to play in the past, present and future of the communities we live in. Several people have commented on the Roadshow that ‘York is like a big village’. I’d certainly agree with that but around 70% of people we’re spoken to on the Roadshow didn’t grow up in York. How does the fact that so many of us don’t associate ourselves with being from York affect our almost taken for granted community cohesion, in a city already so crowded with tourists?

Museum Gardens. Imagine York Collections, City of York Council, Ima

Museum Gardens. Imagine York Collections, City of York Council

I believe that everyone has some attachment to the city, especially if you’ve lived here for 30 years, so I always ask, ‘How has your community changed since you’ve lived here?’ I’ve found this to be a great way of exploring personal community connections and usually encourages people to share stories about their own children and grandchildren such as ‘feeding squirrels in Museum Gardens’. Childhood, whether it’s your own or your family’s, seems to increase our attachment to a place. It’s not just places that people are attached to as there seems to be a real sense of ownership around recent local events such as the Tour De France and Tour De Yorkshire. Perhaps it reveals the true social value of these events as well as attracting tourism and funding.

Roadshow attendees feel a strong connection to events that take place in the city such as the Viking Festival.

Roadshow attendees feel a strong connection to events that take place in the city such as the Viking Festival.

Our experiences in local places and feeling part of events play a vital role in community identity. The responses to ‘What Should York Remember?’ give us a snapshot in time as to what is important to residents in 2015, whether they have been in the city all their lives or just a few months.

So what does make you a true Yorkie? Someone on the Roadshow said it wasn’t until you’ve seen the Minster without scaffolding. We might be waiting a long while for that to happen but maybe as soon as you move to York you become a Yorkie, after all are we not part of one big village?

Coming soon – Wondering what we’re planning do to with the 300 ‘What Should York Remember?’ responses? Well watch this space for a sneak preview of what’s coming up later this year.

Coming soon to a library near you…

This year we’re pleased to announce that we’re taking archives and local history out across Explore’s branch libraries in our first ever Archives Roadshow.

We’re thrilled with our new archive service at Explore York but we know that for many of you, the local library is still the heart and soul of your community. That’s why Francesca and I will be touring all branch libraries during 2015, giving you a chance to discover more.

We've had all our publicity professionally designed so you'll know what to look out for in your branch

Seen these leaflets around? It’s all Gateway to History!

Expect to see shiny pop up banners and leaflets advertising the Gateway to History project and the Gateway to Your Archives training workshops; discover how to use the archive catalogue; see copies of items from our community archives; ask us all about the new archive service and share your local history stories with us.

But we’d like you to get involved as well. Throughout 2015 we’re asking you, What should York Remember? We want your thoughts on the people, places, events and memories that have shaped our city and the way we live.

We launched this event at Residents Festival in York Explore on 31st January and we got some facinating responses including ‘The remarkable lives of ordinary people’, ‘the smell of chocolate’ and ‘disability rights in York’. We had some truly inspirational discussions and even some children popped in to draw us a picture of York Minster!

Examples from our activity at Residents Weekend 2015

Examples from our activity at Residents Festival 2015

If you’d like to have your say and learn more, the first 3 dates of the Roadshow are:

Tang Hall Library – 17th February 2015
Clifton Library – 25th February 2015
Acomb Library – 26th February 2015

Expect to see us at each branch library at least twice throughout 2015 and we’ll be advertising more dates throughout the year. Keep a look out for this eye catching poster in your local library to see when we’re next coming to you!

Look out for this poster in your local library!

Look out for this poster in your local library as it will include dates for each branch

From April 2015, you’ll also get a chance to see our popular WW1 pop-up banner exhibition as it tours the branches. Its currently upstairs in the foyer at York Explore Library so if you’re popping in, take a look. Check with your local library over the coming months and discover when its coming to you.

Our WW1 banner exhibition - coming soon to a branch near you!

Our WW1 banner exhibition – currently on the landing at York Explore

We look forward to meeting you all as we travel around the city and discover what York should remember!

The Archives need You! Get involved with the city’s heritage at York Explore

With the dawn of a new year comes the start of our new archive service, which is now up and running at the beautifully refurbished York Explore. If you haven’t already popped in to have a peek at what’s new, then maybe our upcoming events are the perfect excuse to get acquainted!

Residents Weekend is the ideal time to get a flavour of what our archives are and how you can get involved. On Saturday 31st January me and Sarah Tester will be on hand in the shiny new Local History room telling you all about the fantastic community collections we are working on as part of the HLF funded Gateway to History Project. We will be showing off our new online catalogue, which has been made publically available for the first time, and are looking forward to demonstrating how it works and answering your questions. We hope it will inspire you to begin your own journey into our collections!

On the day you will also be able to see some of the types of fascinating documents we have in our collections as well as have the chance to tell us ‘What Should York Remember?’. Your responses will help us to understand what is important about York to local people and make sure we are recording a balanced history of the city for all time. The feedback we gather will also form part of a exciting future project – so don’t miss your chance to make history with us!

If you can’t make it on Saturday then don’t forget that highlights from some of our newly catalogued collections are on our Community Collections Pinterest Board.

Pinterest

As if that wasn’t enough we are also pleased to announce that as part of the Gateway to History project that we are now taking bookings for our Gateway to Your Archives workshops. These are a series of one-day interactive workshops for local groups and organisations (ie. societies, groups, businesses, charities etc.) aimed at giving local people the help they need to create, manage and use their own archives. The workshops include lunch and refreshments and run from 10am-4pm at York Explore on the following dates:

Thursday 12th FebruaryFULLY BOOKED
Saturday 25th April
Thursday 9th July
Thursday 24th September
Saturday 24th October

Extra date added due to popular demand:
Thursday 19th February – LIMITED SPACES

Gateway to Your Archives Workshop Leaflet

Click here to see our Gateway to Your Archives workshop leaflet

Places are filling up fast so please book soon to avoid disappointment! You can do this by popping into your local library or by emailing sarah.tester@exploreyork.org.uk. If you need any more information or have a large group that cannot make any of the dates, please get in touch.

On top of that, we are also running a special one-off Gateway to Your Archives: Social Media and the Digital Environment workshop on the 19th March. If you think a representative from your organisation would like to attend, then please contact us for more details as spaces are limited.

Phew! We hope that you can join us at these events and more throughout the year, so make sure you stay tuned to our blog, Twitter and Facebook for all the latest updates.

See you there!