Action packed boxmaking

Hello all,

As we near the end of conserving the Poor Law Union and Workhouse Records, I have been busy completing the final lot of repairs to especially damaged material and creating bespoke boxes. Today I thought I would share how I’ve been making the enclosures.

Bespoke enclosure for Poor Law Union volume

Around fifty of the Poor Law Union volumes are too large, too damaged, or otherwise poorly suited to fit inside our standard archive boxes (or would rattle around our next standard size). In creating bespoke enclosures, I was looking for a design that would be:

  • Simple to make
  • Create a minimum of waste board or card
  • Did not require rivets (to avoid purchasing materials and equipment we didn’t already have).

After completing several tests designs, I found a one that fit the bill. Once a workflow was established, these enclosures could be completed in about 20-25 minutes each, doing four to six at one time, as the space allowed.

I choose a four flap design, made with 1000 micron (1mm) archival laminated boxboard and tied with 16 mm unbleached cotton tying tape. I based the design on this one here, but modified slightly it avoid having the abrasive tapes directly against the books (a majority of the volumes had red rot damage which was just consolidated).

Below is a diagram of the boxboard construction and measurements.

 

First, the volume is measured using a book measuring machine, which helps ensure that any wonky books are accurately measured at their largest dimensions. These dimensions are entered into an excel file I created with the box formula (linked at the bottom of the post). It doesn’t take much time to calculate by hand for one or two enclosures, but when completing them in batches, I found this system reduced the overall making time since the measurements could be done ahead of time and boxes completed when it was convenient.

 

 

The boxes are made from three pieces of board (protector piece A, vertical piece B, a horizontal piece C ) that are cut and creased so that they fit snugly against each other. The two pieces of equipment have been helpful is a board chopper and a board creaser, which improve accuracy and speed when creating the boxes. The pieces are then rounded at the corners with a corner rounder, and then folded into shape.

 

 

I use a straight chisel to create a slot one-third of the way from the top and bottom edge of each side of horizontal piece C.  The tying tape is threaded through the slots using a piece of polyester as a needle to pull it through, this holds the tapes in place when the enclosures are tied. Pieces B and C are then adhered together with EVA and weighted down until dry.

 

Once it is tested for size, the enclosure is now complete! 

Volume in enclosure

Thanks for reading!

Tiffany

Link to the excel Four flap enclosures template.

 

 

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Final thoughts…

Three months go really fast, especially when you always have something to do and you enjoy what you do. So have been my three months working at York Explore Archive: quick, but really interesting. Certainly, working with Julie-Ann, Tiffany and the volunteers who work in this project has been a wonderful experience that I will never forget.

In these months, the archive has allowed me to learn how York was between 19th and 20th centuries. It was, without doubt, a very different city from the one we know today: for example, The Shambles was not so dreamful as to open Harry Potter shops for tourists. Streets such as Walmgate or Hungate were areas where some of the poorest people of the city lived. And, of course, York was not the clean and healthy city that we know today. Nonetheless, the huge amount of documentation of the Health Committee and other institutions show that the health care was a matter of great concern to the authorities.

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Butchers selling their wares in The Shambles in the 1890s

It would be really hard to try to explain in a few lines everything I have learned, so I think I am not going to try to!. I think it is much easier if you come to the archive and discover yourself all the possibilities it offers. So, I want to encourage all people living in York to come to this lovely centre one day to learn a bit more about this astonishing city, or even encourage them to work as volunteers on one of these projects. I can guarantee that if you come you are going to discover many of the secrets that this city hides. After all, an archive like this is a “box” where the entire memory of a city is stored, waiting for its citizens to open it up to learn.

Finally, I want to finish this post by thanking all the people who have supported me during these months to make this possible. All of you are an important part of this incredible experience.

Thank you so much everyone and thank you for reading,

Carlos Parra

Archive volunteers needed!

WP2 boxesWe have a new opportunity to volunteer with our fabulous Past Caring archives project at York Explore. You will be helping us to catalogue and conserve York’s healthcare records dating from the nineteenth and twentieth centuries. This is a fantastic opportunity to gain experience working with original archives in a friendly group environment.

Volunteers for this role will be listing archives onto an Excel spreadsheet as well as carrying out basic conservation measures, such as cleaning, packaging and relabeling of documents.

The work will give you a hands-on introduction to different aspects of archive work, including preservation and packaging of records; cataloguing; and team working. You will be working with a range of archive material including slum clearance records, plans, correspondence files, and photographs.

We are looking for volunteers who are able to commit either to a Thursday morning session (10.00-12.30) or Thursday afternoon session (14.00-16.30), for approximately four to eight months, starting 05 October 2017.

If you are interested in volunteering for this project please email the Project Archivist, Julie-Ann Vickers, as soon as possible, as we have a maximum number of volunteers that we can accommodate.

julie-ann.vickers@exploreyork.org.uk

You can find out more about the work of the Past Caring project on our information page

or follow us on Twitter @pastcaringyork

Julie-Ann

 

 

A great start to 2016!

I know I’ve been really quiet on the blog recently, but rest assured I have been working away behind the scenes. One of my big pieces of work at the end of last year was the creation of our 2016 Access Plan. The Access Plan will become an annual piece of work, letting you know what we are planning to do over the course of each calendar year. It includes details about our overall strategy, as well as information about partnership projects, funding bids and our cataloguing priorities. The plan will be published annually on our website (you can find the 2016 plan here), and we will update you quarterly on how things are progressing.

Which leads me on nicely to the fact that I’ve just published the first of our 2016 quarterly Access Plan updates (available on our website here). We’ve had a brilliant start to the year, with an increase in both the number of researchers we are hosting and the quantity of documents we are producing in the archives reading room. The plan contains details of a new partnership project we have formed with History and English students at York St John’s University, who have been helping us with some of our collections processing work. You can also find out more about our current projects – including some digitisation work and our Wellcome Trust bid – and some of the outreach events that we have hosted. I honestly can’t believe how much work we have achieved over the last three months. We really couldn’t have done this without the hard work and dedication of all the staff and volunteers at York Explore.

If you haven’t been into the Archives and Local History Service recently, then you won’t yet have had a chance to look at our new signage. We’ve improved our shelf signage, created some new banners for the stairwell and improved the appearance of the staff desk. We really hope you like the new look as much as we enjoyed creating it.


Next time you are in York Explore also keep an eye out for our new archives display case in the foyer. Over the coming months we will be creating a number of mini-exhibitions to coincide with local events and to promote the archive collections. Let us know if there is anything in particular you would like to see!

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Farewell from your Community Collections & Outreach Archivist

The time has come to reflect and officially bring to a close the York: Gateway to History project. It has been an incredible two years and we at Explore have come together as one Library and Archive service.

My role on the project is also coming to an end this week and I can’t believe how far we have travelled since that first week. So here is my personal journey on the project. Enjoy!Sarah with HLF project plan

January 2014 – The activity plan strand of the project gets underway when I started as Community Collections & Outreach Archivist. I was daunted by the challenge but excited to get started!

February 2014 – We got straight in and worked with Lord Deramore’s Primary School in Heslington to unlock the history of the school and discover it’s place in the local community. We worked with three fantastic volunteers who wrote a whopping 17,000 word resource and presented it to the school.

Our three experienced and dedicated volunteers hard at work at the school. From left, Alan Bollington, Phil Batman and Roger Barham

June 2014 – By now I’m travelling all over the city by bus, car and on foot to meet all kinds of different community groups. By the end of 2015 we had created a network of 170 individuals from 78 different community groups. You can see where I went during the project on this handy map!

We also started working with the York Normandy Veterans Association on a project to record their memories and preserve their archives for future generations. In 2015 we hosted a celebration evening for the Veterans and created a special short film about the project.

July 2014 – To help manage over 400 community archives and to support outreach activities in 2015, Georgie and Francesca came onboard as Community Collection Assistants!

CCA staff

October 2014 – We launched the Poppleton History Society archive in Poppleton Library with an event to showcase the collection and network with members of the local community.

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November 2014 – To support First World War commemorations we worked with York’s Alternative History Society to launch our pop-up banner exhibition. The banners went on display at York City Screen Cinema before being toured across all our libraries during 2015.

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January 2015 – We opened our brand new Archives & Local History service at York Explore! During 2015 we welcomed a grand total of 94,858 visitors to the service who came to look at archives, browse our local history books and research their family histories.

Archive Reading Room

February 2015 – We hosted the first of our Gateway to Your Archives workshops. In total 98 representatives from 52 different community groups attended a workshop in 2015 and 98% said they felt more supported by Explore as a result.

One of the Gateway to your Archives workshops.

One of the Gateway to your Archives workshops in progress!

If you are interested in learning about how to manage your community archive, all new resources will be launched onto the Explore website next month. Included in this will be our new training films, on YouTube now!

March 2015 – Alongside the Workshops came the Archives Roadshow. We toured all 17 of Explore’s libraries and asked people ‘What Should York Remember?’.

A grandmother, daughter and grandchildren share York memories with Explore staff and volunteers and Tang Hall Library

We gathered 600 responses to the question and even created a vox-pop short film featuring local peoples thoughts!

May 2015 – We said goodbye to Francesca and hello to Jenny as Community Collections Assistant. Jenny took over responsibility for cataloguing and supporting our outreach activities.

 

June 2015 – To help us catalogue our community archives we set up a Community Collections volunteer project. We got 8 volunteers in total who worked to catalogue 5 large collections adding up to 99 boxes, 203 volumes and 32 rolls!

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The volunteers also worked to create content for the Voices of the Archives booklet and pop-up banner exhibition. They provided quotes and unique insights into our community collections along with our community partners and researchers.

combined booklet and banner image

Group with cake_1August 2015 – We worked with York Learning throughout the project to help adult learners explore the archives and use them as a starting point for art and creative writing. Learners on an art project explored the local history of Acomb to create a piece of public art in Lidgett Grove Church and we were invited along to the launch. A local resident even made a special cake!

September 2015 – We commissioned artist Emily Harvey to interpret the 600 responses from our ‘What Should York Remember?’ activity. She created York Panorama: What York Means to Us which is a tactile representation of how York’s residents and visitors view the history and culture of the City.

Emily busy creating the panels in her studio!

It’s a permanent legacy to the project and is available on the 1st floor at York Explore Library and Archive!

...and watching people enjoy the artwork at York Explore!

November 2015 – We finished off the project by hosting a celebration event at York Explore. City Archivist Victoria Hoyle and HLF Board Member Sue Mendus gave inspirational talks to our community partners and we all shared a drink to celebrate our success!

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So here we are in March 2016 and we have completed our evaluation report and submitted it to the Heritage Lottery Fund. It was a chance to reflect on everything we have done and think about the future.

Sarah in her final week at Explore with the completed evaluation report

Sarah in her final week at Explore with the completed evaluation report

All that is left to say is thank you to everyone that has come on this journey with us! It has been incredible and we couldn’t have done any of this without your support and dedication. We at Explore have an exciting future with new projects, partnerships and catalogued collections. You can take a look at our ambitious plans in our Access Plan. If you have any questions or comments about the project please do get in touch at archives@exploreyork.org.uk

The archives team at the end-of Gateway to History project celebration event

Bye Everyone!

The time has come for me to leave Explore so I thought I’d share a few of my favourite memories with you from the last 7 months. And what an incredible 7 months it’s been! I feel very privileged to have had the chance to work on the York: Gateway to History project- I’ve met so many wonderful people, from community groups and volunteers to researchers and colleagues.

I really feel like the project has had an invaluable impact both in terms of vastly enhancing the way the archives are stored and in terms of community engagement- and to have played a part in it has been brilliant. But enough of the soppy stuff- here are some of my personal highlights…

  1. Working with the community collections volunteers

Working with the 8 regular Thursday volunteers has been an absolute treat. We were lucky enough to get a wonderful mix of volunteers that all worked really well as a team. In total, they catalogued 5 large archive collections over a period of 6 months (wait for it- that’s 99 boxes, 203 volumes and 32 rolls in total!). They really were fantastic.

2. Watching the ‘York Panorama: What York Means To Us’ art installation come together

As an art-lover this had to have a place in my favourite memories didn’t it?! Since I started at Explore, I have watched the art installation slowly take shape- from the initial concept into a physical installation on the first floor landing at York Explore. It has been incredible to see how the brilliant Emily Harvey took people’s personal memories of York and turned them into a vibrant panorama that accurately depicts how York residents see their city.

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3. Normandy Veterans ‘film premiere’

Explore has done a lot of work with the York Normandy Veterans Association to help them create their own archive (NVA) through the York: Gateway to History project. Most of the work on the Veterans project had already been done by the time I arrived at Explore back in June, but I did some transcriptions from oral history interviews with the veterans and learned a lot about them (and just how inspirational- yet astonishingly modest- they are!). In December, we created a short film telling the story of the Veterans and their archive.

20160126_103618We invited the Veterans to Explore to have their very own ‘film premiere’. Watching the film conjured a mixture of emotions for them- joy, pride and even a few tears. To see what the project meant to the Veterans and to have the privilege of meeting them really was a once in a lifetime experience.

4. Voices of the Archives

My latest project was Voices of the Archives- a campaign to showcase some of our community collections from the viewpoint of the people who use them most- local community groups, researchers and volunteers. We’ve collected around 30 public responses to various archive collections and used them to create a booklet and 3 pop-up banners (now on the first floor landing at York Explore).

The Voices of the Archives banners

The Voices of the Archives banners

Watching the booklet and banners go from an idea, to a rough draft, to an initial design and finally into physical objects has been a really exciting process. The feedback we’ve received about the collections whilst doing the initial crowd-sourcing has demonstrated the value placed on the archives by our local community- and that’s what a lot of my work has been about; enhancing community engagement with the archives. To see the impact of the Gateway to History project in this way has been a really great way to end my time at Explore.

The final Voices of the Archives booklets!

The final Voices of the Archives booklets!

So there you have it- four of my favourite memories from the past 7 months. I could go on and mention the York Scouts Open Weekend, creating a display of the Poppleton History Society’s archive at Poppleton Library, presenting at my first Gateway to Your Archives workshop… and so much more- but if I did that you’d still be reading this in a week’s time!

So that’s it from me on the blog. To all of you I have met through the Gateway project- thank you for making it such a wonderful project to work on. I leave Explore with lots of happy memories. Goodbye to you all!

The archives team at the end-of Gateway to History project celebration event

The fabulous archives team (and a few lovely extras!) at the end-of Gateway to History project celebration event

 

Introducing ‘Voices of the Archives’…

I’m afraid I’ve been reasonably quiet on the blog over the past month, but I’ve been working away on our Voices of the Archives campaign. And what an exciting project it’s been!

Picture4It all started off with an idea to promote some of our community archive collections- but we didn’t want to show you the collections from our point of view. We wanted the people who use them most to tell us their thoughts, and so we contacted local community groups, researchers and volunteers and asked them to tell us what various collections meant to them. The responses we’ve received have been wonderful, and from such a fantastic range of archive-users.

We’ve collected all of the responses together and compiled them into 3 pop-up banners and a booklet…

Voices of the Archives pop-up banners on the first floor landing at York Explore

Voices of the Archives pop-up banners on the first floor landing at York Explore

There was a lot of excitement in the office at York Explore yesterday as the banners arrived from the printers. I’m pleased to say they’re now up and ready for you to view on the first floor landing- so why not pop in and take a peek?!

One set of the banners will remain at York Explore throughout 2016, and another set will be touring the branch libraries- so keep your eyes peeled!

A sneak peek at our Voices of the Archives booklet!

A sneak peek at our Voices of the Archives booklet!

I’m sure there will be lots more excitement later on this week when our Voices of the Archives booklets arrive hot off the press!

For those of you reading this blog post who have contributed to Voices of the Archives, I just want to say a huge THANK YOU! Without your input we would not have been able to create such a fantastic resource. I hope you enjoy reading it as much as we have enjoyed creating it!